As I may have mentioned, I can’t say I’m upset at the demise (at least for the moment) of the paper bundle, and the normalisation of delivering a soft one. But what if you’re instead faced with all kinds of disparate files, and you’re the one who needs to sort it?
I’ll try to keep this quick. I’m going to assume that you know how to turn documents into PDFs (because we already covered that). And that you’ve got them all sitting named in some kind of sensible order in a folder somewhere that you want to combine. And – the big one – that you’re using PDF Expert.
Because if you are, putting the documents together for yourself or the Court is child’s play.
The easiest way is this:
- Open PDF Expert.
- Choose “Merge Files…” from the File menu at the top of the screen.
- Navigate to whichever folder you’ve got your stuff in.
- Hold down the Command key (the one immediately next to the Space bar, with the funny little four-leaf clover symbol on it) and click once on each file you want to join together into your bundle. (NB: this is where it’s critical to have your files in a sensible naming scheme, because Merge will combine them in alphabetical order.)
- Click the “Merge” button.
- Choose “Save As…” from the File menu to save the new, combined file somewhere sensible.
- And you’re good.
There are other ways of doing this – dragging and dropping, for instance – but this is the easiest way to start.
What if you need to add something later? Well, you could do this again – but remember the alphabetical order point. Your new file might have the wrong name. Sure, rename it if you like. But there’s an alternative:
- In your open PDF document, click the Thumbnails button on your toolbar: it’s the one that looks like a 2×2 grid of little squares. You’ll see little versions of all the pages in that open document.
- On the toolbar you’ll see an option labelled “Append file”. It’s the second one from the left. Click it.
- Now choose the file you want to add to the end of your bundle, and click “Add”.
- And that’s it. Save, and you’re good. (And click “Close” to get back to looking at the pages themselves. Don’t forget that.)
I recognise this isn’t everything you need to do. You’ll need a table of contents. An index. Page numbers. Highlighting. And some way of replacing all those post-it notes your lever-arch bundles were festooned with.
It’s all doable. More to come. And in the meantime, these two techniques will give you everything in the same place, in the right order. A good start.